Privacy policy
1. Name and address of the party responsible
The party responsible within the meaning of the Basic Data Protection Regulation and other national data protection laws of Member States as well as other provisions of data protection law is the:
University of Bayreuth
Experimental Physics II
Universitätsstraße 30,
95447 Bayreuth
Germany
Represented by
Prof. Dr. Anna Köhler
Universitätsstraße 30
95447 Bayreuth
Phone: +49 921 55-2600
E-mail: anna.koehler@uni-bayreuth.de
2. Name and address of data protection officer
Prof. Dr. Anna Köhler
Universitätsstraße 30
95447 Bayreuth
Phone: +49 921 55-2600
E-mail: anna.koehler@uni-bayreuth.de
3. General information on data processing
1. Scope of processing of personal data
We process the personal data of our users only to the extent necessary to provide a functioning website and its contents, as well as our services. The processing of personal data of our users takes place regularly only after the consent of the user. An exception applies in those cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by statutory provisions.
2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing personal data, Art. 6 Para. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.
Art. 6 para. 1 lit. b DSGVO serves as a legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This shall also apply to processing operations necessary for the implementation of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which the University of Bayreuth is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of the university or a third party, and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for the processing.
3. Data erasure and storage duration
The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.
4. Hosting
This website is hosted by an external service provider on behalf of the University of Bayreuth. The hosting provider stores server log files to ensure the functionality and security of the website. These logs may include the IP address, browser type, operating system, referrer URL, and the time of access.
The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the reliable and secure provision of this website.
The hosting provider is:
Webspace-Verkauf.de ISP e.K.
Lichtenfelser Strasse 17 a
96271 Grub am Forst
Germany
Phone: +49 (0) 9560 98 16 90
E-Mail: info@webspace-verkauf.de
Internet: https://www.webspace-verkauf.de
The technical setup and administration of the hosting is managed by:
MMC-Agentur GmbH
https://mmc-agentur.de
5. Provision of the website and creation of log files
1. Description and scope of data processing
Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data will be collected:
- Complete IP address of the requesting computer
- Date and time of the request
- Name, URL, and transferring data volume of the requested file.
- Access status (requested file transferred, not found, etc.)
- Web browser and operating system used
- Web page from which the access was made
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.
3. Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable provision of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The data is stored in log files in order to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f DSGVO.
4. Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of the collection of data to provide the website, this applies when the respective session is terminated.
If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or altered so that an assignment of the calling client is no longer possible.
5. Possibility of opposition and removal
The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.
6. Use of cookies
Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.
Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO. The processing of personal data using cookies for analytical purposes, to which the user has consented, is carried out in accordance with Art. 6 Para. 1 lit. a DSGVO.
Purpose of the data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser be recognized even after a page change.
The user data collected by technically necessary cookies is not used to create user profiles.
Included in these purposes is our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.
Duration of storage, possibility of objection and removal
Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.
7. Contact via E-Mail
If you contact us by e-mail, the personal data you provide (such as your e-mail address, name, and the content of your message) will be processed solely for the purpose of handling your inquiry. This data will not be shared with third parties.
The legal basis for this processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the effective handling of incoming inquiries.
Your data will be deleted as soon as it is no longer necessary for the purpose for which it was collected, unless statutory retention obligations require otherwise.
8. Rights of the data subject
If personal data of yours is processed, you are the data subject within the meaning of the DSGVO, and you are entitled to the following rights vis-à-vis the party responsible:
1. Right to information
You can request confirmation from the party responsible as to whether personal data relating to you will be processed by us.
In the event of such processing, you may request the following information from the party responsible:
(1) the purposes for which the personal data is processed;
(2) the categories of personal data processed;
(3) the recipients or categories of recipients to whom the personal data relating to you has been or will be disclosed;
(4) the planned duration of storage of the personal data relating to you, or, if this is not possible, criteria for determining the duration of storage;
(5) the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the party responsible or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the source of the data, if the personal data is not collected from the data subject;
(8) the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) DSGVO and – at least in these cases – meaningful information on the rationale involved, and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transfer.
This right of access may be restricted to the extent that it is likely to make it impossible or seriously impair the realisation of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.
2. Right to rectification
You have the right to have your personal data corrected and/or completed by the party responsible if the personal data processed concerning you is inaccurate or incomplete. The party responsible must carry out the correction immediately.
Their right to rectification may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes, and the limitation is necessary for the achievement of the research or statistical purposes.
3. The right to limit processing
Under the following conditions, you may request that the processing of your personal data be restricted:
(1) if you dispute the accuracy of the personal data concerning you for a period of time which enables the party responsible to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
(3) the party responsible no longer requires the personal data for the purposes of processing, but you need it to assert, exercise or defend legal claims, or
(4) if you have objected to the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been established whether the legitimate reasons of the party responsible outweigh your reasons.
Where the processing of personal data concerning you has been restricted, such data may not be processed, with the exception of its storage, without your consent or for the purpose of asserting, exercising or defending rights, or protecting the rights of another natural or legal person, or for reasons of an important public interest of the Union or of a Member State.
If the processing restriction has been restricted in accordance with the above conditions, you will be informed by the party responsible before the restriction is lifted.
Your right to limit the processing may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes, and the limitation is necessary for the achievement of the research or statistical purposes.
4. Right to cancellation
(a) Duty to delete
You may request the party responsible delete personal data concerning you immediately, and the party responsible is obliged to delete this data immediately if one of the following reasons applies:
(1) The personal data relating to you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DSGVO was based, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 para. 2 DSGVO.
(4) The personal data concerning you has been processed unlawfully.
(5) The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the party responsible is subject.
(6) The personal data relating to you has been collected in relation to information society services offered pursuant to Art. 8 para. 1 DSGVO.
b) Information to third parties
If the party responsible has made the personal data concerning you public and is obliged to delete it in accordance with Art. 17 (1) DSGVO, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing, who process the personal data, that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.
(c) Exceptions
The right to deletion does not exist if the processing is necessary.
(1) the exercise of freedom of expression and information;
(2) to fulfil a legal obligation which requires processing under the law of the Union or of the Member States to which the party responsible is subject, or to carry out a task carried out in the public interest, or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 DSGVO;
(4) for archival purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to in Section a) presumably makes the attainment of the objectives of such processing impossible or seriously impairs them, or
(5) to assert, exercise or defend legal claims.
5. Right to information
If you have exercised your right to rectify, cancel or limit the processing of your personal data against the party responsible, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort.
They shall have the right vis-à-vis the party responsible to be informed of such recipients.
6. Right to data transferability
You have the right to receive the personal data concerning you that you have provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate this data to another party responsible without being hindered by the party responsible to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to request that the personal data concerning you be transmitted directly by one responsible party to another party responsible, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest, or in the exercise of official authority vested in the party responsible.
7. Right of objection
You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f DSGVO; this also applies to profiling based on these provisions.
The party responsible will no longer process the personal data relating to you unless he can prove compelling, legitimate reasons for its processing which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you is processed for the purpose of direct advertising, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling to the extent that it is connected with such direct advertising.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility to exercise your right of objection in relation to the use of Information Society services – notwithstanding Directive 2002/58/EC – by means of automated procedures using technical specifications.
You also have the right to object to the processing of personal data concerning you for scientific or historical research purposes, or for statistical purposes, pursuant to Art. 89 para. 1 DSGVO for reasons arising from your particular situation.
Your right of objection may be restricted to the extent that it is likely to render impossible or seriously impair the realisation of the research or statistical purposes, and the restriction is necessary for the fulfilment of the research or statistical purposes.
8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation.
9. Automated decision in individual cases including profiling
You have the right not to be subject to any decision based solely on automated processing, including profiling, that has any legal effect on you or similarly significantly affects you. This shall not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the party responsible,
(2) is authorised by legislation of the Union or of the Member States to which the party responsible is subject and contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) with your express consent.
However, these decisions may not be based on special categories of personal data under Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
In the cases referred to in (1) and (3), the party responsible shall take reasonable steps to safeguard the rights and freedoms and your legitimate interests, including at least the right of the party responsible to obtain the intervention of a person, to present his or her point of view and to contest the decision.
10. Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the DSGVO.
The supervisory authority to which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.
Responsible for content management: Jonas Holoubek